Reg is a canvass aid. A database comprising the electoral register and the marked electoral register with additional canvass information as set out below added to the database.
We collect Data from you which you volunteer when you provide such Data to us, and other Data as described below, and as may be provided to us in the course of our legitimate activities as a political party registered with the Electoral Commission under the Political Parties, Elections and Referendums Act 2000.
We may collect and process Data, including the following, in the course of canvassing in person, or by other interaction, which could contain your Data:
Your details as set out on the electoral registers/marked electoral registers (including address details, and voter information contained therein) as provided to us by the Electoral Office in the north ("EONI"); information on how likely in the canvasser's opinion you are to support Sinn Féin in an election.
We are committed to protecting the security of your Data. We use a variety of security technologies and procedures to help protect your Data from unauthorised access and use. We will continue to revise policies and implement additional security features as new technologies become available.
Your Data is stored on servers located only within the north of Ireland. Once we receive your Data, we use appropriate security measures to seek to prevent unauthorised access.
We use your Data that we hold:
in our legitimate interest of pursuing our political activities;
in the important public interest of pursuing electoral activities and supporting and promoting democratic engagement; and to comply with legislation.
We keep your Data for as long as is necessary for the purpose of our electoral activities. Typically, that is a period of two election cycles for each type of election.
If you do not want us to use your Data in this way, please notify our Data Protection Officer to that effect, at [email protected]. Because we maintain our records to protect from accidental or malicious loss and destruction, residual copies of your Data may not be removed from our backup systems for a limited period of time.
We do not disclose your Data to third parties other than those who provide a service to us which requires access to our database, such as data base developers. Your data is only accessible by us, and when necessary our software engineer, with appropriate legal and technical safeguards.
We may, in the future, make use of services provided by 3rd parties for the delivery of our services which may necessitate the transfer of personal data outside the north or Britain. Where personal data needs to be transferred or processed outside the of these jurisdictions, we will choose providers who process personal data on the basis of;
Model Contract Clauses (SCCs) where we have determined that the recipient jurisdiction provides an adequate level of data protection.
An Adequacy Decision from the Secretary of State under section 17A of the Data Protection Act 2018 (as amended).
or we ensure that the personal data transferred comes within the derogations of Article 49 of UK GDPR.
Some jurisdictions may not have adequate safeguards for the protection of personal data, and where this is the case we comply with Chapter 5 of the UK General Data Protection Regulation (“ UK GDPR”) to provide an alternative method (as above) of safeguarding your personal data.
We do not conduct profiling other than as described at "Information we may collect about you above".
Where we process your Data based only on your consent, you may withdraw your consent.
You have the right to bring a complaint to the Information Commissioner's Office if you have any complaints about the processing of your Data.
Where the Data is not provided by you we have set out what the categories of Data are, and where we typically obtain such Data above.
As an individual, under law you have certain rights to apply to us to provide information or make amendments to how we process data relating to you. These rights apply in certain circumstances and are set out below: -
The right to access data relating to you (‘access right’). Please see Form 1a here;
The right to rectify/correct data relating to you (‘right to rectification’). Please see Form 2a here;
The right to object to processing of data relating to you (‘right to object’). Please see Form 3a here.
The right to restrict the processing of data relating to you (‘right to restriction’). Please see Form 4a here;
The right to erase/delete data relating to you (i.e. the “right to erasure”). Please see Form 5a here; and
The right to ‘port’ certain data relating to you from one organisation to another (‘right to data portability’). Please see Form 6a here;
The controller of your Data for the purposes of UK GDPR is Sinn Féin, a political party registered with the Electoral Commission the Political Parties, Elections and Referendums Act 2000.
We reserve the right to change this Policy from time to time in our sole discretion. If we make any changes, we will post those changes here so that you can see what information we gather, how we might use that Data and in what circumstances we may disclose it.
Questions, comments, requests and complaints regarding this Policy and the information we hold are welcome and should be addressed to [email protected]
All requests will be dealt with promptly and efficiently.